| Sage Accpac
ERP Project and Job Costing is a
sophisticated module that provides the tools
necessary to manage the simplest to the most
complex contract or job. It makes the
estimating, tracking, costing and billing of
projects easy and manageable – simplifying cost
control and planning. With the powerful features
included in Project and Job Costing, you can
identify potential issues and determine success
factors for any project. Automated billing
streamlines customer invoicing, reducing the
time spent managing this process.
Project and Job Costing provides an effective
solution for project managers in construction,
job service and other professional industries,
as well as for businesses that require a time
and materials system.
Project and Job Costing includes:
 ·
Powerful Estimating Capabilities
·
Flexible Contract Management
·
Comprehensive Transaction Processing
·
Extensive Inquiry Capabilities
·
Complete Integration
Features
Powerful Estimating
Capabilities
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Assign
staff, material, subcontractors,
equipment, miscellaneous items and
overhead to each project within the
contract. |
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Set up
complex estimates by specifying the
quantity (for example, hours), unit cost
and billing rate (for time and materials
projects) for each staff member,
material (inventory item),
subcontractor, equipment, miscellaneous
item and overhead expense allocated to a
project. Assign the cost categories to
which they apply to automatically
calculate cost and revenue estimates for
each cost category, or simply define the
cost and revenue estimates for each
category within a project. |
Flexible Contract Management
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Manage
contracts or jobs at three levels -
contract (job), project (phase) and
category. |
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Maintain multiple projects or phases
within each contract and track multiple
categories within each project.
|
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Change
contract, project and category names to
match industry-specific terminology.
|
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Maintain multiple contracts or jobs per
customer. |
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Use as
many as five segments in your contract
numbers to represent types of contracts
and divisions. |
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Easily
navigate through the projects and
categories within the contract using the
optional Tree view. |
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Choose
from three different project types -
time and materials, cost plus and fixed
price. Each project within the contract
can be a different type. |
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Select
the accounting method (revenue
recognition method) for each project
within the contract. Choose from total
cost percentage complete, category
percentage complete, labor hours
percentage complete, billings and costs,
project percentage complete, completed
project or accrual-basis. Mix and match
the project types and accounting methods
for very complex or simple projects.
|
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Specify begin and end dates for each
project to allow for timelines.
|
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Set up
projects and categories that you can use
for default information. |
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Assign
each category to one of six cost types
(labor, material, equipment,
miscellaneous, overhead and
subcontractor) to track costs at an
appropriate level for your company.
|
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Assign
up to seven progress statuses to each
contract and project. Choose from
estimate, approved, open, on hold,
inactive, completed and closed.
|
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Close
a project to billings and/or costs at
any time. |
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Automatically override General Ledger
revenue account segments for each
project and cost account segments for
each category. |
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Easily
set up a new contract using the
step-by-step wizard. |
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Quickly create a new contract by copying
an existing contract. |
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Maintain records for subcontractors,
equipment, staff, miscellaneous items,
overhead expenses and charges that can
be assigned to any project. Record the
Accounts Payable vendor on each
subcontractor record. |
| · |
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Allocate overhead and labor burden to
each category. |
Comprehensive Transaction
Processing
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Specify whether each transaction is
billable, non-billable or no charge.
|
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Automatically create a customer's
invoice based on the transactions that
are due to be billed. |
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Review
the generated billings for a customer
and make necessary changes before
updating Sage Accpac Advantage Series
Accounts Receivable. |
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Bill a
customer for different contracts,
projects and categories on the same
Accounts Receivable invoice. Create
billings in the customer's currency.
|
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Transfer inventory items to a contract,
project and category and bill the
customer for the inventory used.
|
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Return
inventory items not used in a project to
inventory for availability on other
projects. |
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As
equipment is used within a project,
record the cost and billing rate (for
time and materials projects) of the
equipment so that you can bill the
customer for usage. |
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For
small contracts, post contract
transactions directly to revenue and
cost accounts using the accrual-basis
accounting method. |
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Allow
employees to easily manage their time
and billing records from any location
(on site or at the office) by entering
timecards using an Internet browser.
|
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Approve employee timecards and expenses
before updating Sage Sage Accpac Advantage Series
U.S. or Canadian Payroll. |
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Record
miscellaneous charges such as service
fees for time and materials projects.
|
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Update
revenue and cost estimates at any time
with a full audit of all changes.
|
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Allow
a project manager or another designated
employee approve each transaction before
updating the contract. |
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Recognize revenue at the project level
and costs at the category level.
|
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Choose
when to recognize revenue based on GAAP
requirements and your business needs.
|
Extensive Inquiry Capabilities
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As
actual costs are recorded, use the
comprehensive inquiry tools to determine
whether the project is within budget.
|
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Review
the current state of each project
through the centralized inquiry
capabilities. Review the project status,
profitability and estimate-to-actual
comparisons. |
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Track
original estimates, current estimates
and actual amounts for each project.
|
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Track
costs for labor, material, equipment,
subcontractor, miscellaneous item and
overhead expense categories.
|
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Track
original estimates, current estimates
and actual amounts for staff, equipment,
material, subcontractors, miscellaneous
items, overhead expenses and charges
assigned to the project. |
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Drill
down to the originating cost and
billings transactions. |
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Print
comprehensive, customizable reports to
analyze project status and
profitability. |
Integrated Solution
| · |
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Integrates with Sage Accpac ERP
General Ledger, Accounts Receivable,
Accounts Payable, Inventory Control and
U.S. and Canadian Payroll. |
For more information or to
request your FREE TRIAL please contact us at
info@qisinc.com
or phone
(219) 767-2356.
|
